Quality Assurance Specialist

Role overview Review and approve participant expense payments and reimbursements across workforce programs and grant-funded projects. The work centers on checking requests for accuracy, completeness, and compliance with program rules, while helping project teams maintain sound financial records and meet reporting and audit deadlines. This is a full-time, remote position serving the West Coast.

Responsibilities - Review expense submissions for compliance with federal workforce program requirements and applicable local, state, and organizational policies. - Check that participant expenditures are accurately recorded, processed on time, and within approved budgets. - Track project and participant financials, update reimbursement status, and help ensure grant funds remain properly managed with no disallowed costs. - Work with career advisors, project leadership, and workforce boards to provide compliance guidance and financial reporting. - Support monthly project invoices with supporting documentation, quality review, and reporting across multiple counties. - Prepare accurate written records, assist with audit requests, and provide administrative support to program teams.

Requirements - Associate degree or higher, or an equivalent combination of education and experience. - Strong attention to detail and the ability to analyze, research, organize, and verify financial information. - Effective communication and teamwork skills, including the ability to work with staff at different levels and external compliance or audit professionals. - Strong time management and ability to handle high volumes of work, month-end deadlines, and competing priorities with accuracy. - Able to work independently on routine tasks while staying flexible and productive in a virtual team environment. - Comfortable using spreadsheets; the role calls out Microsoft Excel and Google Sheets.

Nice to have - Two or more years of accounting experience and familiarity with workforce development contracts or programs.

Benefits and work setup The position is listed as fully remote and full time. Benefits include a 401(k) with employer match, medical, dental, and vision coverage, an HSA option on qualifying plans, and disability and supplemental insurance.